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# Eligible lunch/dinner costs for speakers, visitors, and candidates
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## SEMINAR SPEAKERS
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**Lunch**
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* SESYNC will cover the cost of the speaker’s meal plus up to 2 SESYNC employees . This can be carry out from downstairs or out to a restaurant.
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OR
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* SESYNC will order ONE pizza in-house for the visitor, host and a couple of additional interested researchers. If there is a larger turnout for those interested to engage with the speaker over lunch, please plan on brown-bagging it.
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**Dinner**
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* Must have prior approval before the arrival of the speaker .
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* Speaker should be in travel status .
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* SESYNC will cover the cost of the visitor’s meal plus up to two SESYNC employees
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## CANDIDATES
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**Lunch**
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* SESYNC will cover the cost of the candidate’s meal plus up to two SESYNC employees that are part of the candidate’s interview process.
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**Dinner (One Option)**
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* SESYNC will cover the cost of the candidate’s meal plus up to two SESYNC employees that are part of the candidate’s interview process.
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## SPECIAL VISITORS
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Need to be evaluated on a case by case basis, see Margaret/Liz/Jon
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A couple of notes/things to be mindful of:
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* Alcohol is never covered and needs to be paid out of pocket on a separate check
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* Total meal costs per person should be very close to the per diem costs, or under ($11 lunch/$25 dinner). Please use good judgment, no steak or lobster dinners, and please keep the beverages limited to coffee, water, tea, sodas (no specialty smoothies, fancy cappuccino’s etc.)
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* An itemized receipt showing exactly what was ordered, total paid is required
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* Provide a tax exempt certificate to the restaurant, as we do not pay sales tax. I (or the Business Office) can provide you with a copy.
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* Please plan ahead and see me or Sabrina prior to the scheduled meal to make arrangements if needed. If a credit card is not available, we will reimburse the eligible participants per diem. |